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Knowing what to keep and the location of each document is vital to easy retrieval and to maintaining compliance with government and industry regulations. Included material spans from initial application through leaving the organization. If so, then the document should be included in the employee’s general personnel file.”.
Healthinsurance Arguably, this is the most important prerequisite of a good benefits package. It will keep the staff covered against all manner of medical facilities and remuneration for partaking in various healthcare services. Paid time off (PTO) PTOs include vacation days, sick leaves, and personal days.
These include a Summary of Benefits and Coverage (SBC), privacy practices on personal health information (HIPPA), the Children’s HealthInsurance Program Reauthorization Act on Health Coverage assistance (CHIPRA), Women’s Health and Cancer Rights Act (WHCRA), and COBRA General Rights and Election Notices.
After an employee takes FMLA leave , they’re entitled to return to their prior position or an equivalent one. Such discrepancies could lead employees to file lawsuits or complaints with the DOL that their rights have been violated, so it’s best to fully understand the process before an employee is set to return from FMLA leave.
By far, a personal health or medical issue, injury or disability are the most common reasons for employees to be absent for prolonged periods. Regardless, these procedures should be documented in writing and incorporated into your employee handbook. Ensure compliance with all relevant HR documentation and legal requirements.
If you are running a business, you need to get an early start on preparations for your small group health plan open enrollment, particularly now as so much confusion abounds about the state of healthinsurance in the country. Point of service – A POS health plan is a mix between an HMO and a PPO-style healthinsurance policy.
If you are running a business, you need to get an early start on preparations for your small group health plan open enrollment, particularly now as so much confusion abounds about the state of healthinsurance in the country. Point of service – A POS health plan is a mix between an HMO and a PPO-style healthinsurance policy.
Then Congress passed a series of laws designed to protect employees, provide limited paid leave, and help employers pay workers. The Families First Coronavirus Relief Act. OSHA documents and regulations. The Families First Coronavirus Relief Act (FFCRA). Both documents must be kept for four years.
The COVID-19 pandemic brought mandatory vaccinations and medical screenings to many companies, which has caused some controversy regarding the confidentiality of employee medical information. In particular, many want to know who should and who should not have access to their employee medical records.
The COVID-19 pandemic brought mandatory vaccinations and medical screenings to many companies, which has caused some controversy regarding the confidentiality of employee medical information. In particular, many want to know who should and who should not have access to their employee medical records.
Doctor’s Note Requirements for Sick Leave, MedicalLeave, & ADA Accommodations Employers sometimes request employees to provide a doctor’s note to verify the need for sick leave or workplace accommodations. However, matters related to an employee’s illness or medical condition can be tricky.
Employers will need to collect the appropriate state tax forms and submit all required deposits and documentation to the appropriate state. Employment classifications for exempt and non-exempt W-2 employees are covered under federal law with the Fair Labor Standards Act ( FLSA ). Sick leave and time off. FMLA Eligibility.
Employees want to be able to build a fulfilling career while also starting a family and being present for their children. The Family and MedicalLeaveAct (FMLA) provides eligible employees the ability to take work leave for the birth, foster care placement, or adoption of a child and to bond with the child.
GINA, or the Genetic Information Nondiscrimination Act, outlaws genetic discrimination. If co-workers, for example, find out that a worker or his family member’s genetic disorder, any harassment violates GINA. An Americans With Disabilities Act (ADA) request may reveal a genetically-linked disability. GINA definition.
These include a Summary of Benefits and Coverage (SBC), privacy practices on personal health information (HIPPA), the Children’s HealthInsurance Program Reauthorization Act on Health Coverage assistance (CHIPRA), Women’s Health and Cancer Rights Act (WHCRA), and COBRA General Rights and Election Notices.
While it’s clear that you need to keep a separate file for each employee, which documents should you include in it? After all, there are some documents that you’ll need to keep confidential , and there are some that you don’t even need to include in your personnel files.
Take longer than 12 weeks of leave. Be careful about how much leave is taken. Employees who take longer than the permitted 12 weeks of unpaid leave will no longer be protected under FMLA. Employers do have options for keeping employees honest while they are taking unpaid FMLA leave. You Can’t: ? Time metering.
According to the EEOC , pregnancy discrimination is defined as any unfavorable treatment towards an applicant or an employee due to pregnancy, childbirth, or any medical condition related to pregnancy and childbirth. In short, keep harassment – of any type, to any person – out of your business and you should be in the clear.
Under the Pregnancy Discrimination Act (PDA), employers are required to provide workplace accommodations if they have 15 or more employees and if they have entered into the accommodations process for other, non-pregnant employees.
You can do this by including links to the notifications such as the Family and MedicalLeaveAct, the Fair Labor Standards Act, the Employee Polygraph Protection Act, and the Uniformed Services Employment and Re-employment Rights Act. Instead, consider recruiting talent to serve as contractors.
Pave the way for a sturdy, comprehensive and legally sound employee handbook that fits your organization’s needs by including these six essential documents. Furthermore, it helps you cover a few more legal bases by explaining payroll deductions, overtime, the Family and MedicalLeaveAct, workers’ compensation, COBRA health coverage and more.
The healthcare sector, with its intricate web of patient care, medical procedures, and administrative tasks, is one of the most critical and complex industries in the world. looking to leave the field. According to the American Association of Medical Colleges (AAMC), the U.S.
Your domicile is the state you intend to make your permanent home and the state to which you return if you leave. They kept a family cemetery plot in the state, which was enough for New York to continue to tax them. A complete list of their medical doctors. A list of all family members in New York and Florida.
As network speeds and video technology improved, people jobs were the next to leave the office, as salespeople, tutors, financial analysts, support technicians and customer service representatives could both see and talk with customers and team members from any location.
total benefits package) ¨ enhance workers’ financial security and health (e.g., healthinsurance) ¨ improve employee morale (e.g., Paid Sick Leave- With this benefit, workers are paid but allowed to stay home when they, or sometimes a family member, are sick. Leave may be uniform for all employees (e.g.,
Paid parental leave policies are an excellent way to enhance employee benefit offerings and support the well-being of new parents within your Company. Offering robust benefits, including parental leave, can also help support more competitive recruiting and better retention. Many companies do not offer any form of paid familyleave.
Employee handbooks are large documents that list out a variety of company policies and procedures. Current employees can also benefit from having a quick reference guide when a question or concern arises about sick days, various types of leave, reporting harassment, or office policies. Be specific but not too specific.
It is essential for HR professionals to understand the various laws that safeguard protected classes of individuals, including the following: Age Discrimination in Employment Act: This law protects individuals aged 40 and above from age-based employment discrimination.
Have your employees review and update their personal information for tax documents, benefits cards, and other important matters. Beneficiaries for insurance, 401(k) benefits, and any other benefits. Document important milestones and mishaps. Employee verification documents. Americans with Disabilities Act.
The primary federal law governing EEO is Title VII of the Civil Rights Act of 1964. Wage and Hour Laws: The Fair Labor Standards Act (FLSA) sets standards for minimum wage, overtime pay and child labor. State laws may impose additional requirements. This worksheet from the U.S. The largest was a $21.2
Stress leave from work is one option for an employee to recover & return to their usual self. If the condition is serious enough, the FMLA (The Family and MedicalLeaveAct) has an employment law allowing employees to take a protected unpaid leave from work to deal with excessive stress. What’s that?
Stricter timelines and reporting protocols are now in place, demanding HR departments to act quickly and transparently in resolving DEI-related issues. Health and safety regulations 1. However, in recent years, these laws have evolved to recognize a broader range of life events and medical conditions.
Disgruntled Employee – Many acts of theft or data breach happen after a termination. Consider the family situation of each worker. The financial impact of losing income can be made much worse by taking needed treatments or medications away at the worst possible moment. Environmental Issues – Deepwater Horizon cost BP $1.7
A defined organizational chart Retirement, medical and other benefits Employee handbook Job descriptions Defined HR processes and procedures Employment application Drug-testing and pre-employment screening process Liability management training courses or resources Paid time off policies. Nice-to-haves. 20 to 49 employees.
Even if your business does not offer parental leave, you are likely still required to provide time off for pregnant employees and new parents under the Family and MedicalLeaveAct. What is FMLA pregnancy leave? Pregnancy can count as a serious health condition for FMLA leave purposes.
John Ruser (WCRI CEO) will navigate a panel with Alan Pierce (attorney), Bruce Wood (attorney), and yours truly (reformed attorney), with perspectives on this document. As I write this, I wonder whether it is this document or the Commission to which I address my Shakespearean references.
An AI policy is now just as essential as, for example, your anti-harassment or Family and MedicalLeaveAct (FMLA) policies. An AI policy is now just as essential as, for example, your anti-harassment or Family and MedicalLeaveAct (FMLA) policies. Ready or not – AI is here.
Crafting an adequate leave of absence policy We all need time off work periodically to rest, recharge, or deal with medical or family matters. Sometimes, employees need time off beyond their sick days or accrued vacation time, and that’s where a leave of absence can come in. What is a leave of absence policy?
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